Admin Officer

* General Administration

- Perform general administrative duties including management of office supplies, equipment maintenance, and facility operations.

- Arrange business travel for employees (transportation, accommodation, air tickets, etc.).

- Process and settle business trip expenses (hotel, airfare, and related costs).

- Handle visa applications, temporary residence registration, and other legal procedures for BOD and employees.

- Allocate, retrieve, and manage employee uniforms.

- Manage office warehouse tools and samples; monitor inventory of office supplies and equipment, and arrange replenishment when necessary.

- Conduct regular asset inventory and control for offices, stores, and warehouses.

- Plan maintenance, repair, and replacement of old or damaged equipment to ensure smooth company operations.

- Oversee office cleaning tasks when required and support administrative matters at the Director’s office and company-leased houses.

- Coordinate and implement administrative tasks related to new store openings.

* Purchasing

- Support departments and stores in fulfilling purchasing requests for tools, equipment, and stationery.

- Execute purchasing tasks as requested by the Director/BOD.

- Prepare required documentation (quotations, contracts, invoices, etc.) for Accounting submission.

- Source suppliers, negotiate pricing and contract terms to ensure favorable conditions for the company.

- Obtain at least three quotations from different suppliers in compliance with Accounting procedures.

- Coordinate delivery of purchased goods to stores.

- Manage procurement and repair of office/store equipment (printers, laptops, computers, cameras, etc.) as required by BOD.

* Correspondence & Document Management

- Ensure proper filing, storage, and management of company documents (contracts, licenses, legal documents, etc.).

- Support notarization processes by preparing and photocopying required documents.

- Assist the Admin Team Leader in compiling documents for license applications (e.g., Food Safety License).

- Organize and maintain an effective document storage system for department records and confidential company documents.

- Translate documents as requested by the Director.