Supply Planning Officer

1. Inventory Monitoring & Supply Planning Support

• Monitor inventory levels of assigned items and materials, and compare them against established minimum stock levels.
• Proactively follow up with relevant departments when inventory levels approach or fall below the minimum stock level to ensure timely replenishment.
• Coordinate with the factory’s Production Planning team to update requirements and ensure that goods and materials are available to meet operational needs in a timely manner.
• Compile periodic supply status reports and submit them to the Department Head.

2. Data Compilation & Reporting

• Collect and consolidate data from relevant departments, including Production, Warehouse, and Purchasing, as requested by the Department Head.
• Enter data and update periodic reports and templates to support planning and supply activities.
• Check and reconcile data to ensure accuracy before submitting reports.
• Monitor the progress of tasks assigned by the Department Head.
• Assist in consolidating data on demand, inventory levels, and delivery schedules to support the department’s supply planning process.

3. Supplier Sourcing & Evaluation Support and Ad Hoc Task Coordination

• Source and compile supplier information for goods and services as requested by the Department Head.
• Obtain preliminary quotations from multiple suppliers for consolidation and comparison.
• Assist in preparing documents and materials for supplier meetings as required.
• Compile supplier evaluation reports and monitor delivery progress and supplier-related complaints.
• Record and promptly report any issues arising during task execution to the Department Head.

4. Document & Record Management

• File and organize the department’s records, documents, and quotations in accordance with Company regulations.
• Maintain and manage the team’s shared data files.
• Provide document scanning, printing, and backup support as required.
• Ensure the confidentiality of records and data under their management.

5. Other Duties

• Perform other duties as assigned by the Department Head or direct supervisor.