Accounts Payable Clerk

1. Job Purpose

• Explain in two or three sentences the main purpose of the job and why the job exists and how it contributes to the division / departmental end results.
• Reporting to the Controller, and in accordance with the automated business systems, the Accounts Payable Clerk is responsible to work within the framework of the finance team in the processing of all supplier invoices; ensure accuracy of purchase orders; ensure allocation to the proper general ledger accounts; reconcile vendor statements; clear all employee company related purchases (including travel) and perform other related general accounting functions when required.

2. Job Accountabilities / Key Results Area

• File and maintain all payables documents
• Complete accounts payable functions in order to ensure staff/vendors are paid in an accurate and timely manner
• Validates invoices for accuracy, assigns correct vendor code, enters invoice information into Accounts Payable system to generate payment and conducts match process and identifies any discrepancies
• Schedules invoices for payment within a given framework of prescribed due dates and maximizes discounts and minimizes interest charges and communicates with suppliers and internal clients to obtain information to clarify/resolve issues;
• Validate vendor statements, investigates discrepancies, goods were received, proper prices have been invoiced in accordance with the purchase order and obtains approval for service invoices against contract requirements as necessary
• Reconciles GR/IR account, analyzes balance sheet accounts, i.e. suspense, accrued liabilities, commitment clearing, month end and year-end processing of accrual and preparation of schedules
• Reconciles, investigates discrepancies, processes and prepares employee expense claims
• Receive and disburse Petty Cash Account

3. Working hours: 04:30 am - 13:00 pm or 14:00 pm - 22:30 pm