IMPORT-EXPORT STAFF

When the company outsources import-export services to external logistics providers, the Import-Export Staff is primarily responsible for coordinating, monitoring documentation, and tracking shipment progress with logistics service providers/forwarders, rather than directly handling customs clearance procedures.

1. Import-Export Documentation Management and Preparation

· Prepare and review import-export documents, including:

o Sales Contract

o Commercial Invoice

o Packing List

o Bill of Lading (B/L) / Airway Bill (AWB)

o Certificate of Origin (C/O)

· Submit relevant documents to the appointed import-export service provider for customs declaration and clearance procedures.

2. Coordination with Import-Export Service Providers

· Work closely with forwarders and logistics service providers to facilitate customs clearance processes.

· Monitor customs declaration progress, transportation schedules, and cargo delivery status.

· Coordinate and assist in resolving issues arising during customs clearance and shipment handling.

3. Shipment Tracking and Management

· Monitor vessel schedules, flight schedules, and estimated arrival times of shipments.

· Provide shipment status updates to relevant departments (Warehouse, Purchasing, Sales, etc.).

· Verify delivery and receiving documents to ensure accuracy and completeness.

4. Import-Export Cost Control

· Review quotations from logistics and transportation service providers.

· Reconcile transportation costs, customs-related charges, port fees, and service fees.

· Prepare payment requests for logistics and import-export service suppliers.

5. Reporting and Record Keeping

· Maintain and archive import-export documents in accordance with company policies and regulatory requirements.

· Prepare reports on order status, logistics costs, and shipment progress.

· Support internal departments in retrieving and reviewing import-export documentation when required.